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NYAPT SPONSORED UPCOMING EVENTS FOR OUR MEMBERS

    • 06 May 2025
    • 10:00 AM - 1:00 PM
    • Chautauqua County - Frewsburg Fire Hall Blue Building
    • 37
    Register


    19-A Certified Examiner Refresher 

    When:  May 6, 2205

    Time:  10:00 AM - 1:00 PM Check In begins at 9:30 AM

    Location:  Frewsburg Fire Hall Blue Building

    25 Hazzard Street

    Frewsburg, NY 14738 

         

    The New York Association for Pupil Transportation will be conducting a 19-A Certified Examiner Refresher in Chautauqua County on May 6, 2025.  This refresher training is required every three years by the New York State Department of Motor Vehicles.  The NYAPT course is an approved New York State Department of Motor Vehicles refresher course.

    The fee structure is as follows:

    NYAPT Members:  $99.00

    NYAPT Non-Members:  $99.00

    Leadership Development and Certification program participants may attend NYAPT 19-A certified examiner refresher workshops at no cost.  Through the generous sponsorship of Leonard Bus Sales, Inc. the cost of the program will be covered.  The sponsorship will NOT cover Late Cancel or No Show fees and are the responsibility of the individual. 

    Coffee, water and light snacks will be available.  

    YOUR CERTIFIED EXAMINER NUMBER IS REQUIRED FOR CERTIFICATION OF ATTENDANCE - PLEASE BE SURE TO ADD IT TO YOUR REGISTRATION FORM OR ENTER "NONE" IF YOU ARE NOT CURRENTLY A CERTIFIED EXAMINER - Thank you!


    NYAPT CANCELLATION POLICY:  CLICK HERE FOR CANCELLATION POLICY 

    • 06 Jun 2025
    • 8:30 AM
    • 07 Jun 2025
    • 12:00 PM
    • MARRIOTT at 189 Wolf Road in Albany
    • 50
    Register
    Meeting of the NYAPT

    Board of Directors and Committee Meetings

    NYAPT BOARD MEETING
    Saturday,  June 7 - 8:30 - 12:00 Noon


    NYAPT Committee Meetings

    Friday, June 6, 2025


    All meetings will be held in person at the Albany Marriott Hotel.  A Zoom option will be available for those unable to attend.  Please indicate if you are attending in-person so accurate counts can be provided to the hotel and adequate meeting room accommodations are provided. 

    HOTEL
    All room accommodations will be at the ALBANY MARRIOTT at 189 Wolf Road in Albany.  Click on the "Room Reservation Link" below to reserve a room: 
    ROOM RESERVATION LINK FOR NYAPT Board Meeting 

    Reserve your room by  Wednesday, May 21 

    or 

    Call the Marriott Reservations Desk at 1-800-443-8952 and provide them our reservation info: “NYAPT Board Meeting June 2025”

    Rate: $114.00 per person per night

    Thank you for your participation in your Association!
    • 12 Jul 2025
    • 1:00 PM - 5:00 PM
    • The Saratoga Hilton, 534 Broadway, Saratoga Springs, NY 12866
    • 0
    Join waitlist

    NAPT PDS COURSES          

    208- Parent, Administrator, Board and Public Outreach

    When:  Saturday, July 12, 2025

    Time:  1:00 PM - 5:00 PM

    Check In begins at 12:30 PM

    Location:  The Saratoga Hilton

    534 Broadway

    Saratoga Springs, NY

    208 - Parent, Administrator, Board and Public Outreach:
    This four-hour class gives tips on working with the media, school staff, community groups and parents to promote understanding of student transportation issues and needs. Learn how to identify problems and develop appropriate messaging using both time-tested and innovative mediums. This is a valuable course for transportation managers who want to strengthen community relations.

    Instructor:  TBD

    The fee structure is as follows:

    NYAPT Members:  $99.00

    NYAPT Non-Members:  $125.00

    Leadership Development and Certification program participants may attend 208 Parent, Administrator, Board and Public Outreach workshop at no cost.  Through the generous sponsorship of Leonard Bus Sales, Inc., the cost of the program will be covered.  However, the sponsorship does not cover Late Cancellation or No-Show fees, which are the responsibility of the individual.

    NYAPT CANCELLATION POLICY:  CLICK HERE FOR CANCELLATION POLICY 

    • 13 Jul 2025
    • 8:00 AM - 12:00 PM
    • The Saratoga Hilton, 534 Broadway, Saratoga Springs, NY 12866
    • 0
    Join waitlist

    NAPT PDS COURSES          

    303- Procurement and Budget Management

    When:  Sunday, July 13, 2025

    Time:  8:00 AM - 12:00 PM

    Check In begins at 7:30 AM

    Location:  The Saratoga Hilton

    534 Broadway

    Saratoga Springs, NY

    303 - Procurement and Budget Management:
    This four-hour course explores how to do more with less and how to identify and obtain traditional and non-traditional sources of funding for school transportation. Subjects covered include purchasing practices, the bid process, and finding alternate sources of fuel savings. The course is designed for experienced administrators who need to broaden their budgetary expertise. 

    Instructor:  TBD

    The fee structure is as follows:

    NYAPT Members:  $99.00

    NYAPT Non-Members:  $125.00

    Leadership Development and Certification program participants may attend 303- Procurement and Budget Management workshop at no cost.  Through the generous sponsorship of Leonard Bus Sales, Inc., the cost of the program will be covered.  However, the sponsorship does not cover Late Cancellation or No-Show fees, which are the responsibility of the individual.

    NYAPT CANCELLATION POLICY:  CLICK HERE FOR CANCELLATION POLICY 

    • 13 Jul 2025
    • 12:00 PM
    • 16 Jul 2025
    • 4:00 PM
    • Saratoga Hilton and Saratoga Springs City Center
    Register

    Pre-Conference Sessions

    66th Annual Summer Conference and Trade Show

    July 13-16, 2025

    "The Future is Now...Are you Ready?"

    The Saratoga Hilton

    534 Broadway, Saratoga Springs, NY  12866

    Saratoga Springs City Center

    522 Broadway, Saratoga Springs, NY  12866

    We are pleased to announce the 66th annual NYAPT  Summer Conference and Trade Show will start

    Sunday, July 13th, at the Saratoga Hilton and Saratoga Springs City Center, Saratoga Springs, New York.

    This year's theme:

    "The Future is Now...Are you Ready?"

    ***Pre-Conference Session Now Available-Separate booking link for each session

    Saturday, July 12, 1:00 - 5:00 PM- NAPT PDS #208 Parent, Administrator, Board and Public Outreach- CLICK HERE

    Sunday, July 13, 8:00-12:00pm- NAPT PDS #303- Procurement and Budget Management-CLICK HERE


    Summer Conference Agenda will include the Following Topics:

    *Navigating Difficult Interactions – Strategies for Dealing with Difficult People

    *Driving Change: Navigating Transitions in School Transportation

    *Leadership Styles and Success Strategies for School Transportation Leaders

    *Student Management on the School Bus – Panel Discussion

    *Electric Vehicle Program Update- Naples Central School District Project

    *Keynote – Clint Swindall – Leadership

    *Keynote - Brett Brooks – Leadership

    *Industry Workshop Sessions on Trade Show Day

    *Special Education Transportation Workshop – Kelly Brock

    *Getting the Best Out of Your Team - Jeff Olefson

    *Preparing for a NYSED Transportation Audit

    *Leadership-Tony Sinanis, Superintendent of Herricks UFSD

    *NAPT Courses

    *State Agency Updates


    FULL Conference registration includes access to all education programs, meals and events for the duration of the conference (no additional fees for evening events!)

    ONE Day and Two Day registrations include access to all education programs, meals and evening events for the day (or days) selected.

    FEE SCHEDULE

    2025-2026 Member Rates
    --- Available only to NYAPT Members in the 2025-2026 year. See Renewal Terms below.
    FULL / 
     2025-2026 MEMBER $450.00
    TWO Day / 2025-2026 MEMBER $350.00
    One Day / 2025-2026 MEMBER  $200.00

    Retiree Rate- $390

    Guest Full Registration for Registered Member Attendee Guest  300.00

    Guest - Monday Scholarship Fundraiser Event Only with Registered Attendee  65.00

    Guest - Tuesday Awards Banquet Only with Registered Attendee  65.00

    Trade Show Only (Mon 7/14/2025 1 PM-5PM) / 2025-2026 MEMBER or MUST be Affiliated with a MEMBER TO ATTEND  -  30.00


    Non-Member Rates
    FULL / NON-MEMBER 600.00
    TWO Day / NON-MEMBER  400.00
    One Day / NON-MEMBER    220.00

    Guest Registration for Non-Member Registered Attendee 390.00

    Tuesday Awards Banquet Only with Registered Attendee  65.00

     

    GUEST REGISTRATION

    We are pleased to offer an opportunity for  Registered Conference Attendees to bring a guest to the conference and to social events associated with the Conference. Register your guests at 2025 Summer Conference: GUEST Registration.

    Member Guest 300.00

    Non Member Guest 390.00

    Monday Scholarship Fundraising Event Guest 65.00

    Tuesday Night Banquet Only Guest  65.00


    PRE-CONFERENCE EDUCATIONAL OPPORTUNITIES

     (SEPARATE REGISTRATION REQUIRED)- COMING SOON


    Saturday, July 12, 2025 1:00 PM -4:00 PM

    NAPT Course

    Sunday, July 13, 2025 8:00 AM - 12:00 PM

    NAPT Course



    ---I understand by selecting MEMBER RATES I have committed to 2025-2026 Membership in NYAPT and will be billed separately (if not renewed already).
    ---As a non-member selecting NON-MEMBER RATES, I am not subject to Renewal Terms.

    CANCELLATION POLICY

    Registrants who cancel, in writing, prior to June 29, 2025, may receive a full refund minus the $25 cancellation processing fee. Applicants who cancel on or after June 29th will receive no refund, regardless of cause. Cancellations must be received in writing to  NYAPT | 1764 Route 9 / P.O. Box 356 l Clifton Park, NY 12065 or email membership@nyapt.org.

    ******************************************************************************

    HOTEL INFORMATION

    ***Please note it's racing season in Saratoga this year during the conference so book your room early.  Once the room block is filled, racing rates will apply.*** 

    The Saratoga Hilton- Friday & Saturday is sold out but Sunday-Wednesday is available

    Click here for Room Reservations at the NYAPT Rate of $171 per night:

    HILTON LINK /NYAPTSummer2025

    Reserve Your Room by TUESDAY, JUNE 9 to receive the group rate of $171 per night, based on Availability

    Parking in Hotel parking lot - $10.00 per day for overnight guests

    Day guests:  $5.00 for first four hours/$10.00 for over four hours.

    City Center parking garage - $15.00/day


    ******************************************************************************

    ***There is an overflow block available at the Courtyard by Marriott AND Hampton Inn, Saratoga Springs for Sunday-Wednesday.

    The Courtyard by Marriott, Saratoga Springs

    Overflow room block, Sunday-Wednesday

    $189 per night, based on availability-book before FRIDAY, JUNE 13

    ***Please note 7 DAY CANCELLATION POLICY***

    Walking distance to the Hilton- 0.03 miles away

    BOOK HERE for the Courtyard by Marriott, Saratoga Springs


    ******************************************************************************

    The Hampton Inn, Saratoga Springs

    Overflow room block, Friday-Wednesday

    $211 per night, based on availability-book before TUESDAY, MAY 27 

    Walking distance to the Hilton- 0.03 miles away

    BOOK HERE for the Hampton Inn


    ******************************************************************************

    The Marriott Wolf Road, 189 Wolf Road, Albany, NY

    Overflow room block, Friday & Saturday

    $159 per night, based on availability-book before TUESDAY, July 1 

    BOOK HERE for the Marriott Wolf Road 

    ******************************************************************************

    HOTEL DIRECTIONS/PHONE

    https://www3.hilton.com/en/hotels/new-york/the-saratoga-hilton-ALBSAHF/maps-directions/index.html

    SPONSORSHIP OPPORTUNITIES

    2025 Summer Conference Sponsorship 


    TRADE SHOW:  JULY 8, 2024 - 1 PM - 5 PM

    EXHIBITORS EVENT REGISTRATION:

    2025 NYAPT Summer Conference and Trade Show - EXHIBITOR Registration

    NYAPT SCHOLARSHIP & AWARDS APPLICATION HERE

    Thank You for Registering to Attend the Annual NYAPT Summer Conference and Trade Show!





    • 13 Jul 2025
    • 1:00 PM
    • 16 Jul 2025
    • 5:00 PM
    • The Saratoga Hilton & Saratoga Springs City Center
    • 2
    Register


    2025 NYAPT Exhibitor Registration


    NYAPT Trade Show 
    Monday, July 14th, 1:00 PM - 5:00 PM 


    The Saratoga Springs City Center

    Saratoga Springs, New York 

    This year's theme is, "The Future is Now...Are you Ready?" 


    Join us for our exciting celebration on the Trade Show floor as we applaud the industry's perseverance and leadership demonstrated over the past few years in these challenging times as we move forward with optimism for continued success.


    CONFERENCE AGENDA and Schedule coming soon


    Call 518-463-4937 or email membership@NYAPT.org to discuss booth options!

    EXHIBITOR BOOTH PACKAGE

    FLOOR Booth: $850 (2 Representatives Per Booth) 

    A benefit of Industry Membership - display includes:

    o Standard 8' high draped back wall, 3' high draped side rails, 10’ wide x 8’ deep, 7”x44" signage

    o 6 or 8-foot skirted display table, two chairs, trash can

    o Display space is available

    o Company logo included on NYAPT Website event page

    o Participation in Trade Show  Reception during the Trade Show

    o Exhibitors receive attendee list PRIOR to the show.  It will be emailed to the main email address on file with the registration.

    BUS DISPLAY:

    ONE BUS: $800 = Ambassador & Advocate Leadership Sponsors Only

    $4000 or equal to number of booths displaced - other Industry Members

    The Trade Show has limited opportunities for the display of school buses as all displays are inside the Saratoga Springs City Center. Bus display space is prioritized. Industry Leaders have priority

    – all others will be considered on space availability. If you have questions regarding display space for buses, contact

    David Christopher at 518-463-4937 or email dave@NYAPT.org

    PAYMENT SCHEDULE:

    Booth: Reserved exhibit space will be considered “PENDING” until paid in full. Any advance reservation unpaid 60 days prior to the Trade Show will be released. Any exhibit space reserved after 5/14/2025 must be paid in full to hold reservation.

    Conference Sponsorships: A deposit of 50% and signed contract is due within ten days of reserving sponsorship to secure sponsorship. Balance due no later than 90 days prior to the event.


    CANCELLATION:

    Exhibitors who cancel in writing on or before JUNE 14, 2025, will receive a refund of their exhibit space payment, minus a 25% handling fee. Exhibitors who cancel after June 14, 2025, will receive no refund, regardless of cause. Future sponsorships or exhibit opportunities will not be available to vendors with outstanding cancellation fees. Cancellations must be received in writing to the

    NYAPT office, 1764 Route 9, P.O. Box 356, Clifton Park, NY 12065 or at membership@nyapt.org.

    EXHIBITOR INFORMATION and SPONSORSHIP OPPORTUNITIES

    2025 Sponsorship Opportunities

    INDUSTRY LEADER SPONSORSHIPS

    ******************************************************************************

    IMPORTANT DOCUMENTS FOR ALL EXHIBITORS!

    Sample proof of insurance.pdf

    Building Move-in Locations

    Exhibitor Food Guidelines

    Exhibitor Guidelines

    City Center Trade Show Exhibitor Move In Instructions

    NYAPT 2025 Trade Show Bus Move In Instructions

    Clifton Park Convention Services Order Forms for Additional Furniture, Electrical, Signage and Freight

    Additional WIFI Needed at Trade Show

    ******************************************************************************

    HOTEL INFORMATION

    The Saratoga Hilton- Book your Reservation for the Summer Conference before the Cut-off Date of MONDAY, JUNE 9, based on availability

    BOOK YOUR HOTEL RESERVATION  HERE

    The Saratoga Hilton

    Click here for Room Reservations at the NYAPT Rate of $171 per night: HILTON LINK /NYAPTSummer2025

    Reserve Your Room by MONDAY, JUNE 9 to receive the group rate of $171 per night, based on Availability

    ******************************************************************************

    There is an overflow block available at the Courtyard by Marriott AND Hampton Inn, Saratoga Springs for Sunday-Wednesday.

    The Courtyard by Marriott, Saratoga Springs

    Overflow room block, Sunday-Wednesday

    $189 per night, based on availability-book before FRIDAY, JUNE 13

    ***Please note 7 DAY CANCELLATION POLICY***

    Walking distance to the Hilton- 0.03 miles away

    BOOK HERE for the Courtyard by Marriott, Saratoga Springs

    The Hampton Inn, Saratoga Springs

    Overflow room block, Sunday-Wednesday

    $211 per night, based on availability-book before TUESDAY, MAY 27 

    Walking distance to the Hilton- 0.03 miles away

    BOOK HERE for the Hampton Inn

    Parking in Hotel parking lot - $10.00/day

    City Center parking garage - $15.00/day

    Directions / Phone / Facts:
    Information and Directions to Saratoga Springs Hilton


    CANCELLATION POLICY
    Exhibitors  who cancel, in writing, on or before JUNE 14, 2025,  will receive a refund of their exhibit space payment, minus a 25% handling fee.  Exhibitors who cancel after June 14th will receive no refund, regardless of cause. Cancellations must be received in writing to  NYAPT,  1764 Route 9 / P.O. Box 356 l Clifton Park, NY 12065 or email at membership@nyapt.org. 

    Find the full cancellation policy here:  Terms & Policies

    2025 Current Exhibitors


    • 13 Jul 2025
    • 1:00 PM
    • 16 Jul 2025
    • 12:00 PM
    • Saratoga Hilton and Saratoga Springs City Center
    Register

    Annual Summer Conference and Trade Show

    July 13-16, 2025

    "The Future is Now...Are you Ready?"

     GUEST REGISTRATION

    We are happy to offer an opportunity for already Registered Conference Attendees to bring a guest to the conference and to social events associated with the Conference starting with Breakfast on Monday, July 14 through Breakfast on Wednesday, July 16.  DO NOT USE THIS REGISTRATION PLATFORM FOR ATTENDEE REGISTRATIONS - It is for registering your guests ONLY!

    Guest Registration for FULL CONFERENCE (Starting with Monday Breakfast & ending with Wednesday Breakfast)
        For guests of registered NYAPT MEMBERS - fee $300.00
        For guests of registered Non-Members - fee $390.00

    Guest MONDAY SCHOLARSHIP EVENT Ticket only - fee $65.00

        Guest TUESDAY AWARDS BANQUET Ticket only - fee $65.00

    (Banquet Guest Tickets must be issued to a Registered Attendee)

    TERMS Conference Guest registrations are intended to allow spouses, partners and/or children (not employed in Pupil Transportation) of Conference Attendees to participate fully in educational activities, meals and social events during the conference starting with Breakfast on Monday, July 14 and ending with Breakfast on Wednesday, July 16.  This is not intended as an alternate method for registering employees of the Transportation department or office.  Registering an employee of the Transportation department or the contractor operation as a guest will result in the Conference Attendee being charged the full conference registration fee for that individual.

    Cancellation Policy:    www.NYAPT.org/Terms

    Cancellations must be received in writing prior to JUNE 29, 2025 (no phone cancellations will be accepted).  Refunds can be made ONLY on cancellations received before 6/29/2025.  NO refunds will be made after that date.  There will be a $25 processing fee for all refunds.



CONTACT US:

NYAPT

1764 Route 9 - P.O. Box 356
Clifton Park, NY 12065

518-463-4937


     Executive Director: David Christopher

     Lobbyist:  Andre Claridge, PC Public Affairs

     Membership/Events: Joyce Mitchell

NYAPT IS A 501 (C) 6 NONPROFIT ORGANIZATION. 


© COPYRIGHT 2023 NEW YORK ASSOCIATION FOR  PUPIL TRANSPORTATION.

ALL RIGHTS RESERVED.

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