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2022 NYAPT Summer Conference and Trade Show - EXHIBITOR Opportunities

  • 11 Jul 2022
  • 1:00 PM - 5:00 PM
  • The Saratoga Hilton & Saratoga Springs City Center
  • 3

Registration

(depends on selected options)

Base fee:
  • Ambassador Leader Sponsorship includes two booths at Summer Conference and Membership for 2022/2023 Membership Year.
  • Advocate Leader Sponsorship includes one booth at Summer Conference and Membership for 2022/2023 Membership Year.
  • Ally Leader Sponsorship includes one booth at Summer Conference and Membership for 2022/2023 Membership Year.

Register


2022 NYAPT Exhibitor Opportunities 

The NYAPT Trade Show is an
AFTERNOON EVENT this year - it will be held

Monday, July 11th, 1:00 PM - 5:00 PM at the

Saratoga Springs City Center, Saratoga Springs, New York 

This year's theme is, "It's All About the Bus - Strategies for Success!" Join us for our exciting celebration on the Trade Show floor as we applaud the industry's perseverance and leadership demonstrated over the past two years in these challenging times as we move forward with optimism for continued success.  

2022 Summer Exhibitors Floor Plan 06242022.png

2022 Summer Conference Exhibitors 06242022.pdf


See the tentative Agenda and Schedule

on the Summer Conference 2022

Website Page at 2022 Annual Summer Conference

Call 518-463-4937 or email membership@NYAPT.org to discuss booth options!

EXHIBITOR BOOTH PACKAGE

FLOOR Booth: $800 (2 Representatives Per Booth) 

A benefit of Industry Membership - display includes:

o Standard 8' high draped back wall, 3' high draped side rails,

10’ wide x 8’ deep, 7”x44" signage

o 6 or 8-foot skirted display table, two chairs, trash can

o Display space is available

o Company logo included on NYAPT Website Program page

o Participation in any refreshment offered in the Trade Show

o Exhibitors receive attendee list immediately following the show

BUS DISPLAY:

ONE BUS: $500 = Leadership Sponsors

$3000 - other Industry Members

The Trade Show has limited opportunities for the display of school buses as all displays are inside the Saratoga Springs City Center. Bus display space is prioritized. Industry Leaders have priority

– all others will be considered on space availability. If you have questions regarding display space for buses, contact

David Christopher at 518-463-4937 or email dave@NYAPT.org

PAYMENT SCHEDULE:

Booth: Reserved exhibit space will be considered “PENDING” until paid in full. Any advance reservation unpaid 60 days prior to the Trade Show will be released. Any exhibit space reserved after 5/15/2022 must be paid in full to hold reservation.

Conference Sponsorships: A deposit of 50% and signed contract is due within ten days of reserving sponsorship to secure sponsorship. Balance due no later than 90 days prior to the event.


CANCELLATION:

Exhibitors who cancel in writing prior to JULY 1, 2022, will receive a refund of their exhibit space payment, minus a 25% handling fee. Exhibitors who cancel after June 30, 2022, will receive no

refund, regardless of cause. Future sponsorships or exhibit opportunities will not be available to vendors with outstanding cancellation fees. Cancellations must be received in writing to the

NYAPT office, 1764 Route 9, P.O. Box 356, Clifton Park, NY 12065.

EXHIBITOR INFORMATION and SPONSORSHIP OPPORTUNITIES

2022 SC SPONSORSHIPS 05132022 2.pdf


NEW TRADE SHOW ONLY SPONSOR OPPORTUNITIES:

IMPORTANT DOCUMENTS FOR ALL EXHIBITORS!

Building Move-in Locations

Exhibitor Food Guidelines

Exhibitor Guidelines

City Center Trade Show Exhibitor Move In Instructions

NYAPT 2022 Trade Show Bus Move In Instructions

Clifton Park Convention Services Order Forms for Additional Furniture, Electrical, Signage and Freight

Additional WIFI Needed at Trade Show


HOTEL INFORMATION

The Saratoga Hilton

Book your registration here:

https://book.passkey.com/go/NYAPT2022

Parking in Hotel parking lot - $10.00/day

City Center parking garage - $15.00/day

Directions / Phone / Facts:
Information and Directions to Saratoga Springs Hilton

https://meetings.hilton.com/eventready

https://www.hilton.com/en/corporate/cleanstay/

OVERFLOW HOTEL OPTION

In the event the Saratoga Hilton is sold out (Friday and Saturday nights are sold out), the Marriott Courtyard (about 1 mile away) has reserved a block of rooms for NYAPT at the rate of $189 USD per night.  Use the link below to reserve rooms at the Marriott.


Start Date: Sunday, July 10, 2022

End Date: Wednesday, July 13, 2022

Last Day to Book: Friday, June 10, 2022


https://www.marriott.com/events/start.mi?id=1650546360452&key=GRP

CANCELLATION POLICY
Exhibitors  who cancel, in writing, prior to JUNE 10, 2022,  will receive a refund of their exhibit space payment, minus a 25% handling fee.  Applicants who cancel after June 10th will receive no refund, regardless of cause, unless COVID-19 restrictions result in cancellation of the entire Trade Show. Cancellations must be received in writing to  NYAPT,  1764 Route 9 / P.O. Box 356 l Clifton Park, NY 12065.

Find the full cancellation policy here:  Terms & Policies

NYAPT
1764 Route 9 - P.O. Box 356
Clifton Park, NY 12065

518.463.4937

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